Tag Archives: productivity

Weekly Wrap-Up Thing 19: File sharing – Dropbox

7 Oct

Hi fellow ANZ23mobilethings explorers

The wrap-up for last week’s Thing 18 : Productivity Apps had the excuse of America’s Cup fever for a rather quiet week. This week we’ve lost that excuse, and until a couple of hours ago there were no comments on any of the social media platforms, so thanks Cath S for pointing out that sometimes we just need reminding that there are easier ways to do things. I too sometimes find myself carting around (and losing) flashdrives, and emailing files to myself and then losing track of where the most recent version is.   Just today I had to drive into work to email out an agenda I’d saved onto a work network drive, but then found our work VPN access has been out all Sunday. I was kicking myself for not saving the file to Dropbox or another file-sharing site.

Perhaps one of the reasons for the lack of discussion on filesharing sites, is that they’ve become such a routine part of our digital lives that we’ve started to take them for granted. Last year Dropbox claimed to have over 100 million users. Dropbox has been voted one of the top 10 mobile apps on both Android and iphone. Because these apps are free and very straightforward to use, I suspect that most of us are already using them daily. Once we start using them they quickly become indispensable, and definitely increase our efficiency. Saving my main financials spreadsheets to Dropbox, means I literally have the figures I need at my fingertips.

Karen’s 23 Mobile Things comments on using Evernote, and explains how she is continually finding more uses for Evernote  for file sharing. She’s use it for sharing notes with fellow students, taking photos and notes at conferences, and her example screen shot shows what a tremendous productivity booster it can be. She also finds it synchs with all devices and is enjoying the iOS 7 update.

If you haven’t tried out a file-sharing app on your mobile device, give one a trial. there are plenty of tables comparing various features, including  their capacity and restrictions, such as those on Gizmodo and even Wikipedia

There are also apps now that can synch together various cloud file-sharing apps, eg,  CloudHQ ,  which can replicate and consolidate files from all your file-sharing services.

Looking at comments on other file-sharing app sites and blogs, there is a common thread of people loving DropBox’s simplicity, speed and reliability. Also many people make use of a number of these systems simultaneously, in order to maximize their free quota of storage space. It’s also worth checking out the comments on file sharing from  23MobileThings from a couple of months ago

For some light relief check out this story about a stolen iphone where the thief forgot to disable Dropbox, and therefore inadvertently shared all the photos he took with the rightful phone owner who has been sharing them with the world via Social media

Finally huge thanks to Sally Cummings, for her very detailed introduction to the File Sharing Apps. She includes many excellent starting places for exploring these apps. Extremely useful!

Vivienne Sutton @sciencelibr

Weekly Wrap-Up Thing 18: Productivity Apps

23 Sep

Following on last week’s Thing 17 on Evernote and Zotero. This week’s focus expanded to look at other productivity apps. However activities for this weeks topic – Thing 18: Productivity Apps have been rather quiet.

I guess the America’s Cup fever have taken alot of focus and time from many Kiwis. I know I’ve been studying up on the sport and following the race rather more closely of late. Go Team NZ!

Anyway, back to this week’s topic.

Discussion on the recent Google Hangout have prompted interests in Any.do and Pomodoro.

Karen Malbon ‏@KMalbon will be checking out these apps

and

Cath Sheard @KiwiLibrarian have used the Pomodoro technique for cutting big tasks down into managable chunks

While Maria Alenquer ‏@Maria_Alenquer is going to try the “Remember the milk” app.

Also mentioned in the hangout was Evernote, Dropbox and Google Docs. Check out Kate’s insight on how she uses Evernote to record all her saved RSS feeds and Kathryn’s time saving experience in using Google Docs:

While I’ve only used Evernote sparodically, I’m a huge fan of Dropbox and Google Drive. I’ve also found CloudOn a great app to combine both these tools together.

Another multi app manager I’ve been using regularly for my social media channels is Hootsuite. This app is great to help you manage, monitor and schedule your posts, messages and tweets from social channels like Facebook, Twitter, Google+ and many more. If you haven’t tried it, I suggest you should.

For more productivity apps follow the productivity board on Pinterest or check the productivity category in Google Play or the Apple Store.

Thinking points

I think productivity apps are invaluable in helping us become more efficient and effective in managing our work and time. However, I think some of us are not investing as much time and effort in learning to  use these tools effectively. Talking from experience, I know when I come across a couple of useful apps, I’m incline to just stick with them for a long time. The new apps I’ve come across this week has shown I need to expand and try new tools out.

In terms of using these tools for our work, I think we are still in the learning phase. Before we can effectively incorporate these tools into our work programmes, we need to understand all it’s potential and that’s by using and experimenting with it for ourselves.

Before signing off, I’ll leave with a couple of questions.

What is currently taking you alot of time to do at work?
Could you find an app to help you improve the way you work?

Signing off

Mark Huynh @E_venturer

Thanks Mark, Don’t forget that this week is a catch up week before we head into the final stretch of ‘Things’.  Enjoy.

It’s Hangout time!

17 Sep

It has been too long since our last hangout in June(!) so we are bringing you another one, this Thursday 19th September, at 8:00PM (NZ time), 6:00PM (AEST).

Join Abigail, Mylee, Kathryn, Jan (hopefully) and me as we discuss:

  • What’s been happening
  • All things ebooks
  • Dropbox, evernote and productivity apps
  • What is around the corner.

So tune into our video-channel at 8:00PM (NZ), 6:00PM (AEST), and 4:00PM(AWST) to join in. You can tweet us your questions using the #anz23mthings or ask them as comments on this post and we’ll do our best to answer them.

Click here to watch the live stream of the Google+ Hangout

Image

Thing 18: Productivity Apps

16 Sep

This week we are giving you Mylees’s post from23mobilethings.net.  Don’t forget to go to their site for more great information on all the things!

Photo Credit: hawkexpress via Compfight cc

What are your personal productivity challenges? Productivity is about being efficient and effective and some tools on mobile devices can help organise tasks and schedule activities, provide reminders and help with motivation and time management. In this Thing, we’d like to look at a few of these tools.

DISCOVER:

  • Remember the Milk  is a task and time management app.  – There are apps available for Android, iPhone, iPad, and BlackBerry as well as a web app, sync for Microsoft Outlook, and Remember The Milk integrates with Evernote, Gmail, Google Calendar, Siri, and Twitter. You can even email tasks to your Remember the Milk account.
  • Doodle  is a scheduling tool, great for coordinating times for meetings with a number of people.  It has an a mobile friendly interface and an iOS app.
  • The Pomodoro technique is a productivity system that breaks work down into 25 minute chunks to improve concentration.  There are a variety of Pomodoro apps available for both iOS and Android.
  • Lift   is a goal setting app, helping you to set goals, monitor progress and tap into support groups (iOS and web versions available)

EXPLORE:

  • Find a timer app for your mobile device, you might choose a different one depending on the tasks you have in mind (eg. running a holiday activity game, timing intervals in an information literacy session or running a trivia quiz).
  • Mashable recommended  the productivity app CloudOn  for access to Word, Excel and PowerPoint files on your tablet or smartphone.
  • 30/30 is a combination of task manager and timer (Android app and iOS app )
  • There are more things to explore on the Pinterest board.

THINKING POINTS:

  • Could you use a tool like Remember the Milk as a mobile project management aid?
  • Could you display a timer on a tablet to count down during games as part of a holiday activity program?
  • Would you be able to coordinate meeting times for your teen advisory group or book club members using Doodle?
  • Are there some repetitive tasks that require focus and regular breaks (like stocktaking and reshelving) – could you Pomodoro them?
  • Could Lift   be used as part of a lifelong learning library program for adults allowing them to set their own learning goals and monitor their progress?

 

Don’t Forget to join us on Thursday for our next Google+ Hangout!  Check your email and back here for more details.

Weekly Wrap-Up Post: Week 3

25 May

Email email email

Email by Keith Ramsey via CC license on Flickr

#thing3 – Email on the move by Abigail Willemse (@ajwillemse91)

The topic for this week has been a bit of an interesting one – email. It is such a ubiquitous subject and one which I’m sure we all know about and use – but how effectively?

For many people, this week has involved evaluating how they use e-mail, trying out different mail apps, thinking about the relationship between their e-mail inbox and RSS or Twitter, and coming up with strategies on how to be more effective with e-mail. One aspect that has surprised me so far about this course is how much we are thinking about the theoretical frameworks behind these apps and why we do what we do. It’s fantastic to be able to read and share so many different perspectives and to critically evaluate why and how we are using these things and how we can do so more effectively.

There’s a fantastic discussion happening on Facebook at the moment all about these topics. The starter questions are:

“How do you feel about email overload? How many email lists and newsletters do you subscribe to? Do you need to subscribe to all of them? Can RSS take their place and free up your inbox?”

Head on over there and join in!

Twitter comments

Some great comments on Twitter this week! Here are a few that caught my eye, but you can read more by searching #anz23mthings.

  • @LibrarianH – @anz23mthings #thing3 #anz23mthings Email on the go – essential tool for Mums. Not good to miss last minute details about kids activities.
  • @katejf – My tip for inbox control: do you really need to be subscribed to all those newsletters? #delete #unsubscribe #anz23mthings #thing3
  • @flexnib: every time someone tells me “you should subscribe to this listserv” I remind myself I get it all via Twitter #anz23mthings
  • @KiwiLibrarian – Interesting about push notices; I think it’s more productive to check emails, not be interrupted by them, Yes or no?
  • @dpgreen – @KiwiLibrarian Check? Yes! Interrupt? No!
  • @Kiwilibrarian – @dpgreen So you turn off push? What about FB beeps and other alerts
  • @wendypooh – Q. How do you sign off your emails?  #thing3 I am a “cheers” type of person, & that is how I do it, prof. and personally
  • @hdsabba – @wendypooh I tend to be a Cheers person for most things and a Kind Regards for the more formal replies to clients
  • @theonlileonie – @wendypooh @anz23mthings sometimes I sign off ‘eGreetings’.
  • @gblack57 – #anz23mthings #EmailOverload Tip. Keep work life balance. Don’t read work email on weekends. Fewer sleepless nights the better!

Great links shared on Twitter

Information Diet Tips – shared by @rainydoglibs

Top 10 email donts – shared by @stephmcg

Managing e-mails effectively – shared by @myleejoseph

Mohio Map – visual representation of Evernote notes  – shared by @michellepitman

The future of Evernote – shared by @Kraznozem

Participant’s Blogs

 Looks like there aren’t so many blog posts this week yet as I am probably doing this post a bit earlier than usual 🙂 If I’ve missed your post; don’t be shy – leave a comment and I’ll edit this post!

Final thoughts

It’s fantastic seeing how much everyone has learned so far. I’m really enjoying this learning journey with all of you and love being challenged and encouraged through this network. Bring on Week 4!

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Views and comments on political social media

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A curious, friendly, multi-tasking librarian with a tentacle in every pie

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ANZ 23 Mobile Things

A space for Australians and New Zealanders to learn the 23 Mobile Things