Tag Archives: evernote

Weekly Wrap-Up Thing 19: File sharing – Dropbox

7 Oct

Hi fellow ANZ23mobilethings explorers

The wrap-up for last week’s Thing 18 : Productivity Apps had the excuse of America’s Cup fever for a rather quiet week. This week we’ve lost that excuse, and until a couple of hours ago there were no comments on any of the social media platforms, so thanks Cath S for pointing out that sometimes we just need reminding that there are easier ways to do things. I too sometimes find myself carting around (and losing) flashdrives, and emailing files to myself and then losing track of where the most recent version is.   Just today I had to drive into work to email out an agenda I’d saved onto a work network drive, but then found our work VPN access has been out all Sunday. I was kicking myself for not saving the file to Dropbox or another file-sharing site.

Perhaps one of the reasons for the lack of discussion on filesharing sites, is that they’ve become such a routine part of our digital lives that we’ve started to take them for granted. Last year Dropbox claimed to have over 100 million users. Dropbox has been voted one of the top 10 mobile apps on both Android and iphone. Because these apps are free and very straightforward to use, I suspect that most of us are already using them daily. Once we start using them they quickly become indispensable, and definitely increase our efficiency. Saving my main financials spreadsheets to Dropbox, means I literally have the figures I need at my fingertips.

Karen’s 23 Mobile Things comments on using Evernote, and explains how she is continually finding more uses for Evernote  for file sharing. She’s use it for sharing notes with fellow students, taking photos and notes at conferences, and her example screen shot shows what a tremendous productivity booster it can be. She also finds it synchs with all devices and is enjoying the iOS 7 update.

If you haven’t tried out a file-sharing app on your mobile device, give one a trial. there are plenty of tables comparing various features, including  their capacity and restrictions, such as those on Gizmodo and even Wikipedia

There are also apps now that can synch together various cloud file-sharing apps, eg,  CloudHQ ,  which can replicate and consolidate files from all your file-sharing services.

Looking at comments on other file-sharing app sites and blogs, there is a common thread of people loving DropBox’s simplicity, speed and reliability. Also many people make use of a number of these systems simultaneously, in order to maximize their free quota of storage space. It’s also worth checking out the comments on file sharing from  23MobileThings from a couple of months ago

For some light relief check out this story about a stolen iphone where the thief forgot to disable Dropbox, and therefore inadvertently shared all the photos he took with the rightful phone owner who has been sharing them with the world via Social media

Finally huge thanks to Sally Cummings, for her very detailed introduction to the File Sharing Apps. She includes many excellent starting places for exploring these apps. Extremely useful!

Vivienne Sutton @sciencelibr

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Thing 19: File sharing – Dropbox

30 Sep

This week’s thing is file sharing using mobile devices. The portability of mobile devices makes them an ideal tool for accessing and sharing files on the move. We will look at sharing / syncing files across multiple devices (eg. your smartphone, tablet and PC), and sharing files with other people.

DISCOVER

Dropbox is a popular cloud storage tool for accessing and sharing files on mobile devices. It has apps for Android, iPhone, iPad, BlackBerry and KindleFire. Files can be added to Dropbox by syncing from another device (including a PC) or directly added to the Dropbox mobile app. Dropbox also has a Camera Upload function that enables photos taken on a mobile device to be automatically or manually added to Dropbox. Dropbox files can be shared by sending a download link to another person, or by inviting others to a shared folder.

Dropbox Camera Uploads
Dropbox Camera Uploads by Magnus Jonasson

Bump is a different way to share files with other mobile users. When two people have the Bump app open on their phones, they can share files, contacts and/or photos by bumping the two mobile devices together! Bump is also able to access Dropbox files for sharing in this manner.

Google Drive is a file storage and synchronization service provided by Google. One of Google Drive’s strengths is the ability to edit files on your mobile device, making it a great tool for collaborative work.

Evernote, previously discussed in Thing 17, can also be used for sharing files across devices and with other people.

EXPLORE

Download the Dropbox app and create a Dropbox account. To get the most out of it, you may also wish to also install Dropbox on your PC or other devices. Add a file to Dropbox and watch it appear on another device with Dropbox installed. Try sharing a file from Dropbox by emailing a link to yourself.

If you can find a friend with Bump installed on their smartphone, try swapping contact details by bumping your phones together. You could also share a file between your mobile phone and PC by bumping the phone against the PC’s space bar (yes, it really works!).

Check out the 23 Mobile Things Pinterest board on file sharing and Dropbox for more information about file sharing using mobile devices.

THINKING POINTS

Do you have a favourite file sharing tool? Have you ever used it to share files or collaborate with other people on library projects or presentations?

Dropbox and other file sharing tools are a great way to collaborate with colleagues in other locations and/or organisations, however it is worthwhile checking whether your workplace has any restrictions in place regarding the use of such a service.

Consider privacy and confidentiality issues in relation to storing personal information in the cloud – this article touches on some of the potential legal and ethical issues surrounding client confidentiality and trade secrets.

Sally Cummings @sallysetsforth

 

Note from Kate: Thanks Sally for an amazing introduction to Dropbox.  Don’t forget to check out 23MobileThings post on Dropbox as well.

Weekly Wrap-Up Thing 18: Productivity Apps

23 Sep

Following on last week’s Thing 17 on Evernote and Zotero. This week’s focus expanded to look at other productivity apps. However activities for this weeks topic – Thing 18: Productivity Apps have been rather quiet.

I guess the America’s Cup fever have taken alot of focus and time from many Kiwis. I know I’ve been studying up on the sport and following the race rather more closely of late. Go Team NZ!

Anyway, back to this week’s topic.

Discussion on the recent Google Hangout have prompted interests in Any.do and Pomodoro.

Karen Malbon ‏@KMalbon will be checking out these apps

and

Cath Sheard @KiwiLibrarian have used the Pomodoro technique for cutting big tasks down into managable chunks

While Maria Alenquer ‏@Maria_Alenquer is going to try the “Remember the milk” app.

Also mentioned in the hangout was Evernote, Dropbox and Google Docs. Check out Kate’s insight on how she uses Evernote to record all her saved RSS feeds and Kathryn’s time saving experience in using Google Docs:

While I’ve only used Evernote sparodically, I’m a huge fan of Dropbox and Google Drive. I’ve also found CloudOn a great app to combine both these tools together.

Another multi app manager I’ve been using regularly for my social media channels is Hootsuite. This app is great to help you manage, monitor and schedule your posts, messages and tweets from social channels like Facebook, Twitter, Google+ and many more. If you haven’t tried it, I suggest you should.

For more productivity apps follow the productivity board on Pinterest or check the productivity category in Google Play or the Apple Store.

Thinking points

I think productivity apps are invaluable in helping us become more efficient and effective in managing our work and time. However, I think some of us are not investing as much time and effort in learning to  use these tools effectively. Talking from experience, I know when I come across a couple of useful apps, I’m incline to just stick with them for a long time. The new apps I’ve come across this week has shown I need to expand and try new tools out.

In terms of using these tools for our work, I think we are still in the learning phase. Before we can effectively incorporate these tools into our work programmes, we need to understand all it’s potential and that’s by using and experimenting with it for ourselves.

Before signing off, I’ll leave with a couple of questions.

What is currently taking you alot of time to do at work?
Could you find an app to help you improve the way you work?

Signing off

Mark Huynh @E_venturer

Thanks Mark, Don’t forget that this week is a catch up week before we head into the final stretch of ‘Things’.  Enjoy.

Archive of Hangout #3 – ebooks & more!

19 Sep

Hey everyone,

We had a great time hanging out with Mylee and Kathryn tonight as we discussed ebooks, productivity tools, some things to look forward to with the last five ‘things’, and Mylee’s and Kathryn’s plans for the future post 23 Mobile Things. There’s plenty here for you to sink your teeth into, and leave us some comments or questions below 🙂

Both Mylee and I (Abigail) will be presenting at LIANZA Conference 2013 on October 20-23.

Mylee’s presentation is: Catylsts, Innovation and Online Engagmeent @SLNSW

Mine is on ANZ 23 Mobile Things – specifically the partnership between NZ & Australian librarians and what we’ve learned from running the programme.

We’re really looking forward to seeing many of you there!

It’s Hangout time!

17 Sep

It has been too long since our last hangout in June(!) so we are bringing you another one, this Thursday 19th September, at 8:00PM (NZ time), 6:00PM (AEST).

Join Abigail, Mylee, Kathryn, Jan (hopefully) and me as we discuss:

  • What’s been happening
  • All things ebooks
  • Dropbox, evernote and productivity apps
  • What is around the corner.

So tune into our video-channel at 8:00PM (NZ), 6:00PM (AEST), and 4:00PM(AWST) to join in. You can tweet us your questions using the #anz23mthings or ask them as comments on this post and we’ll do our best to answer them.

Click here to watch the live stream of the Google+ Hangout

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Weekly Wrap, Thing 17: Evernote and Zotero

13 Sep

Thing 17 was ably introduced by @dpgreen and was just the intro that I needed to revisit my Evernote and Zotero accounts. I have had them for a number of years, but (particularly the Zotero one) made an account, played for five minutes, and then forgot about them!

So, I downloaded the Evernote App, found my password details and had a play. (I also downloaded the standalone apps for Desktop to both my home MAC and work PC). I LOVE the syncing – it happens so seamlessly (once I set all of my settings correctly ;))

There is a lot of functionality in this thing that I am still learning – and at the moment I must admit that I tend to use the mobile interface (on my smartphone, not tablet) to grab info on the go (photo, audio etc.) and then process it or refer back to it using the desktop interface.  If I was using it on a tablet then this might be different, but the kind of information that I have been using it for seems easier to work with on a larger screen.

The mobile app has colour coded tabs to allow you to jump into Places, Tags, Notebooks or All Notes. It also has a very nice amount of storage via a free account (I actually have a Premium account which means that I have more storage and some extra functionality).

Zotero – again,  I downloaded the Desktop version, set up the syncing, and had a play with the mobile site. I then grabbed ‘PaperShip, by Shazino for iPhone to do a quick comparison.  As with Evernote, I can’t see myself doing much actual work on the smartphone – the mobile site required me to scroll across the screen, although Papership was a little prettier. I think that the mobile is more about having access to this information whenever I need it. But my feelings on this might change as I use more.

So, your thoughts? I couldn’t see much happening on twitter or Facebook…

Thing 17: Evernote and Zotero

9 Sep

I have post-it notes in my car for traffic light epiphanies. It’s common to see me swipe in at work with them stuck to my ID card. These sticky notes then go onto my desk, or PC monitor, and are then written on a list. If it wasn’t illegal I’d be using Evernote on my phone at the lights. That way my virtual post-its would be synched across my phone, tablet, my work and home computers, and the web. For my money, Evernote is all sorts of awesome. It got even cooler when I learnt I could take a photo of my post-its and not only save them but search the text of my messy handwriting too!

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In a nutshell, Evernote is a cloud-based note-taking, organising and archiving application that works online and off, and synchs across multiple platforms. Use it to grab text, pictures, audio and web clippings. You can tag these notes, and group them in notebooks, which makes the search function outstanding. Users can share notes or collaborate securely on projects. It is flexible, fast, convenient and easy to use. Not to mention the eye candy! Evernote is slick, stylish and a gorgeous green. The all important user interface is intuitive, simple to navigate and very good-looking – especially on the iPad.

I have to admit, I don’t know heaps about Zotero. But that’s why we’re doing this course, right?!

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Where Evernote strives to help you “remember everything” (sounds ideal!), Zotero wants to be “your personal assistant” (also inviting!). It’s clear these two (of the 23 mobile) things are similar, but each is trying – successfully I believe – to carve a niche in the “let us help you, to help yourself” market. Zotero is designed for researchers and library clients, and like Evernote, users love the ability to collaborate and that it synchronizes. It’s other beauty is that it not only arranges documents in project folders, but it also organises citation information for each source. And we’ve all had eleventh hour crises trying to create a bibliography, right?!

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From the Zotero website:

Zotero [zoh-TAIR-oh] is a free, easy-to-use tool to help you collect, organize, cite, and share your research sources. Zotero is the only research tool that automatically senses content in your web browser, allowing you to add it to your personal library with a single click. Whether you’re searching for a preprint on arXiv.org, a journal article from JSTOR, a news story from the New York Times, or a book from your university library catalog, Zotero has you covered with support for thousands of sites.

DISCOVER:

EXPLORE:

Evernote:

Zotero:

THINKING POINTS:

  • How can you use these things in your library? Are your clients using them already?
  • Or do you need to show them how?
  • Should you create how-to guides?
  • Could you share notebooks with clients? And colleagues as a collaborative alternative to google docs?
  • Perhaps your library team could use Evernote Business?
  • Maybe you should capture mental ‘post-its’, or create ‘to do’ lists, by tweeting or DMing @myEN?

So, what do you love to do with Evernote? What’s your favourite feature of Zotero? Have you tried the Evernote Moleskine?! (#drool #want)
Please leave us a comment 🙂

This post is a remix with thanks of 23mobilethings.net‘s thing 17.

David Green is a proud Children’s and Youth Librarian in a Public Library. David blogs about libraries, learning and other loves at dpgreen.net. You can follow him on twitter @dpgreen.

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